Online Invoicing Software for Photographers
Bokeh looks beautiful only in pictures.
Don’t let invoicing blur your creativity with stress.
Don’t let invoicing blur your creativity with stress.
Billbooks takes care of your pre and post production financial management, right from sending invoices, facilitating online payments and even thanking your clients on receipt of dues.
It is like your multipurpose tripod for all your invoicing needs.
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Key invoicing challenges for
Photographers
- Juggling time between creative projects and timely invoicing
- Tracking travel and expenses management
- Identifying appropriate payment gateway
- Planning break-up of dues
- Creating a website to link bank account to payment gateway
- Back-and-forth communication on payment methods
- Scheduling payment reminders
- No after-sales communication
Top tips for creating good looking invoices
if you’re a Photographer
- Gather all relevant information you will need at the onset of the project
- Have clarity on your billing process (per hour/ per project)
- List and track additional expenses (travel, rentals etc)
- Take assistance of an online billing software for photographers to speed up the invoicing process
- Clearly mention terms of service and payment to avoid conflict, late-payments, and non-payments
What to include in a
Photographers invoice
Your company name
Clearly mention your name, company name, logo and contact details
Name of client
Get the name, designation and spelling right before you send out the invoice
Invoice number
Easily track number of projects done
Build your credibility with the client with the number of projects you are doing
Date of Invoice
Ensure that you get paid on-time. Date of Invoice should be the date the project is completed
Particulars of the services provided
Include all expenses from photography services, to travel, location booking, props and other rentals if any
Amount due
Total up the complete expenses and highlight the final amount
Discounts
Point out percentage or fixed discounted amount after the total sum, so your customer is aware of the applied discount
Method of payment
Highlight payment method options like cash, bank transfer or online transfer.
Mention account details on the invoice to avoid ambiguity and payment delays
Terms & Conditions
No stealing, loss or misuse of data. All the information is safe on the cloud and you can access it anytime.
Billbooks Solutions for Photographers
Take a picture. Track the expense
Take a photo of a receipt and upload it in Billbooks so you can bill your clients for the expenses you incur. From recording an expense to billing the customer for it, Billbooks makes expense management a cakewalk.
Build a composite picture
Create a customised invoice, combining segregated expenses and removing non- relevant elements for every project. Move seamlessly from quote to invoice with Billbooks’ customisable invoice templates
Hit the golden hour
Payments should be cleared at the close of the project. Schedule automated payment reminders to your clients for advances and invoices.
Multiple shots, multiple currencies
Multi-currency support in Billbooks makes it easy for you to invoice your customers in their currency. Go international, go Billbooks.
Lock your focal length
Lock the client’s attention with easy-to-understand invoice designs. Our invoice templates can be modified to suit your brand and build a high recall value.
Go Macro with your business
Invoicing through an online software will help you get more insight into your business. Detailed reports from Billbooks can help you understand, analyse and strategise the growth of your business.
For photographers
Sample terms & conditions
- Due date of payment: 7 days from date of this invoice (or 8th March 2022)
- Late fee penalty of 2% applies per week post due date
- Additional goods or third-party services availed or purchased for event need to be paid in full at the time of ordering
- Photographer holds the copyrights of the photos unless otherwise mutually discussed “Photographer’s name” has the right to use photographs or video footage taken for this project, to promote his business through advertisements, brochures, magazines, articles, websites, showcase albums etc. However, the works will not be used for any commercial purposes.
- Deliverables include only the processed images and not the Raw files Images will be handed over as a soft copy in a pen drive within a month from the event.
- Albums, if requested, would be charged at actuals.
Refund and Cancellation terms
- 50% refund if project is cancelled 2 weeks in advance (before the event date)
- 100% refund if project is cancelled 4 or more weeks in advance (before the event date)
- 100% refund if project is cancelled from the photographer’s end
Other terms
- Meals and travels are to be provided by the client during the time of event
Attach receipts
Upload receipts for meals, travel, or any third party expenses to invoices.
FAQs
What Is the Best Invoicing App for Photographers?
The best invoicing app for photographers is one takes care of admin so you can focus on creativity. It’s one that keeps the invoicing simple, providing an easy user interface for quick action. That’s Billbooks.
How can I record advance payments with Billbooks?
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I need to do my invoicing on the go. Can I do that with Billbooks?
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Does Billbooks Provide Event Photographer Invoice Template?
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It’s time to start loving invoicing
Experience the joy of billing!
* no credit card required