Does prioritizing your work seem challenging? Well, this is one of the oldest workplace struggles that most professionals face. Prioritizing your work is a time management skill that every business owner, freelancer, or any professional needs to have for the better functioning of their business. Supposedly, you are loaded with work, you have deadlines to meet, you have an important client meeting as well, and on the other hand, you need to reply to your business emails and calls. Even an entire day seems to be not enough to accomplish your daily goals, then what about weekly targets, monthly goals, or yearly achievements? Mastering this skill will help you to focus on your goals, reduce your stress level, improve productivity, maintain work-life balance, and most importantly, help to ignore FOMO. Keep a check on your priority list so that it does not get piled up.
Learning proper prioritizing techniques will help you become professionally productive and help reach your goals. Here in this article, we have listed down a few tips that would help you focus on your goals and would help in deciding your priorities in your work life. Scroll down!
How do you prioritize your work?
Even if you learn and understand how to keep yourself focused, the excessive load of work may get you confused as to how to prioritize your work. Here are some tips to ease up your work.
Create a master list to identify your goals:
To prioritize your work properly you need to establish your goals. And so, it is recommendable that you create a master list. Everything dumped inside your brain slows down your thinking capability. Hence, narrow down a list of the most important tasks to reduce your load, and at the same time meet the deadlines in time.
Access the urgent and important task by applying Eisenhower Matrix:
It is quite obvious that all your work is important, but this ‘everything is important’ paradox does not help you achieve your goals. Apply the Eisenhower Matrix to identify which are urgent, which are important, or both or neither of them. This way it becomes easier for you to decide which work needs to be on the top of your priority list.
Separate the tasks with similar priorities by ABCDE Method:
Once you are done prioritizing and ranking it as per importance, separate the similar task with the same priorities. Check the list of work and assign each with a letter from A to E (with descending order of their priorities). For example, the work with more numbers of A goes under high-priority tasks and needs to be completed as early as possible. Check for other letters as well and decide accordingly.
Be ready and open for changes to improve productivity:
It is important to understand that priorities are not permanent, they might change anytime. A client may come up with an urgent task, and then you need to rearrange your priority list accordingly. Be ready for any changes for the sake of your business growth.
Know what to drop:
When you have a bulk of the worklist, then it is wise not to run after accomplishing all your work on the same day. Arrange your priority list and drop the less important one and keep them for another day. This way you save a lot of time, and achieving daily goals becomes simply a lot easier.
Learn how to focus on your goals
Accomplishing your goals may seem difficult, but being a professional you need to stay focused and motivated on your long-term goals for improved work efficiency. You may be thinking how can it be difficult to focus on a project if you are passionate about it? There are thousands of ways that can make you distracted, and social media and online entertainment are among such time killers that top the list. Here are a few ways that you can implement in your work life to stay focused on your goals.
Stop multitasking and identify few goals:
Tackle one task rather than multitasking. Stepping back is not always a failure, instead, it boosts your momentum to achieve success. A long list may tempt you to multitask but hold yourself from committing such mistakes. When your to-do list is lengthy, chalk out which are your immediate priorities. Go for the immediate ones first, and make sure that you do not start with other works until you are done with this list. Doing two things at a time distributes your concentration and may lead to serious issues that would demand heavy compensation.
Break down your goals and block out yourself:
To make your goals attainable break them down into smaller steps. Moreover, block out your day with specific tasks to accomplish your larger goals.
Take the help of technology to measure your progress:
Evaluating your performance is vital to track your progress. Measure each goal set by you regularly to set a milestone for the entire day. Implementing online software would help you understand how you spend your day and which tasks consume more time. These would help to schedule your daily goals accordingly.
Share your goals with accountability partners:
It is often seen that accountability results in enhanced productivity. Business owners or freelancers are not accountable to anyone, and therefore they do not have anyone to share their goals with. Consulting a friend or colleague and asking them to be accountable for them could give better results. In some cases, friends could help you out with unique ideas or advice that could prove to be beneficial for the growth of your business.
Streamline your communication:
Getting yourself out of the relentless deluge of emails is difficult, but you have a way out. Streamline your communication by calling out the concerned person without indulging in replying to emails. This will give utmost clarity, and work gets done without further issues. Decide yourself which works out well for you and take the necessary steps.
Cut out distractions to focus on your goals:
Social media and online platforms are productivity killers. Lock your smartphones until you are done with the specified target for the day. The more you manage to keep yourself away from such distraction, the more focused you remain.
Refresh yourself for better productivity:
Prolonged working hours seem boring and tiresome. You need to freshen up in fixed intervals to boost up your energy level. But social media surfing won’t help you in this. Check out what you can try instead.
Take out some time and get yourself indulged in physical activities. Meditation and yoga is the best healer for work stress. Join a yoga class or arrange an office outing so that everyone gets to enjoy and relax amidst the workloads and daily commitments.
Listen to music:
There is nothing that can beat the healing power of music. Whether physical pain or mental stress, listening to music gives effective results. Listen to music in between your work to refresh your mood.
Find an appropriate environment to speed up your work:
An appropriate work environment that is neither too noisy nor too quiet is just perfect to keep you focused. Make your workplace engaging by adding some creative artworks, plants, and other stuff.
Focusing on your goals and prioritizing your work is essential not to just meet your deadline but also to save your time. Your work life as well as your personal life seeks a certain amount of commitments, and to fulfill that you need to schedule your works intelligently. If you are still under the pile of files, apply the above hacks to pull yourself out and enjoy the essence of accomplishment.