free, always

Free Tools for Freelancers & Small Businesses

Everything here is free to use, with no signup and no credit card. Create invoices and quotes, generate receipts and SKUs, and price common jobs. Moving up to the full app? Check the current Billbooks coupons first.

Always free No signup Download instantly
Invoicing & documents
Free Invoice Generator Create, preview, and download professional invoices online. Add your logo, line items, and taxes. Open tool → Free Quote Generator Build and send polished quotes and estimates to win more work. Open tool → Free Receipt Generator Generate clean payment receipts and download them as PDF. Open tool → Free Credit Note Generator Correct an invoice you already sent, without deleting it. Open tool → SKU Generator Create consistent SKU codes for your products and inventory. Open tool → Email Signature Generator Create a professional email signature with your logo, brand colours and social links, then copy it into Gmail or Outlook. Open tool → Invoice Number Generator Set a prefix and format, then generate a sequential batch of invoice numbers and export as CSV. Open tool →
Business calculators
What Should I Charge? Find out if you are undercharging: a market rate range from government wage data plus your own break-even rate. Open tool → Cash Gap Check Sales are good but the bank is empty? See when your money really arrives, the month cash runs lowest, and what to change first. Open tool → What Late Payments Cost You Put a yearly figure on clients who pay late: the interest on money tied up plus the time spent chasing. Open tool → One Client Risk Check Does one client pay most of your bills? See their share of your income, the gap if they left, and how long your cash would cover it. Open tool → Quote Follow-up Planner Sent a quote and heard nothing? Get three follow-up dates, skipping weekends, and a ready-to-copy message for each one. Open tool → Tax Set-Aside Calculator Work out what share of every payment to move into a tax pot, whether you are behind, and how much to add to catch up. Open tool → Discount Cost Calculator Knocking 10% off? See the profit you give away and how much extra work it takes just to break even. Open tool → Profit Margin Calculator Work out your profit, margin, and markup from your costs and price. Open tool → Burn Rate Calculator See how fast you are spending cash and how many months of runway you have left. Open tool → Freelance Budget Calculator Plan your freelance savings, expenses, and income to see if you are over or under budget. Open tool → Business Loan Calculator See your monthly payment, total interest, and full amortization schedule. Open tool → Late Fee Calculator See the late fee and total amount owed on an overdue invoice, flat or percentage per month. Open tool → Manual Invoicing Cost Calculator Work out what invoicing in Word or Excel costs you in hours and money each year, and what getting part of that time back is worth. Open tool → Invoice Payment Fee Calculator See exactly what card or bank processing fees take out of an invoice, and compare two rates side by side. Open tool → Pressure Washing Estimate Calculator Add your surfaces and square footage to get an instant, itemized price estimate for any pressure washing job. Open tool → House Cleaning Price Calculator Add your rooms and pick standard, deep, or move-out cleaning for an instant, itemized price estimate. Open tool → Interior Design Estimate Calculator Add rooms and a design level for an instant, itemized interior project estimate with your own rates and design fee. Open tool → Painting Estimate Calculator Add your walls, ceilings, and surfaces by square footage for an instant, itemized price on any interior or exterior paint job. Open tool → Lawn Care Estimate Calculator Add mowing, trimming, and other services by lawn area for an instant, itemized price on any lawn care job. Open tool → Commercial Cleaning Estimate Calculator Add office, retail, and janitorial areas by square footage for an instant, itemized commercial cleaning price. Open tool → Snow Removal Estimate Calculator Add driveways, lots, and walkways by area for an instant, itemized price on any plowing or de-icing job. Open tool → Junk Removal Estimate Calculator Price by item, cubic yard, or truck load for an instant, itemized estimate on any junk removal or hauling job. Open tool → Moving Cost Estimate Calculator Price a local move hourly by crew size or flat by home size for an instant, itemized moving estimate. Open tool → Invoice Due Date Calculator Enter an invoice date and payment terms (Net 15, Net 30, Net 60, EOM, or custom) to see the exact due date and days until payment. Open tool → Electrical Load Calculator Estimate the service size a home needs in amps, using the NEC optional method. Open tool → Electrical Estimate Calculator Count the devices and set your labor rate for a priced electrical bid, with materials markup, overhead and profit. Open tool → Plumbing Estimate Calculator Price a plumbing job by labor hours, with parts markup, call-out, an out-of-hours premium, overhead and profit. Open tool → Flooring Estimate Calculator Price flooring by the square foot, with waste on material only, removal, subfloor prep, overhead and profit. Open tool → Catering Estimate Calculator Price an event from real costs: food by the head, staff by the hour, with your food cost percentage checked against the quote. Open tool → Pest Control Estimate Calculator Price the initial treatment and the recurring plan together, with your callback guarantee costed in and a first-year total. Open tool → HVAC Estimate Calculator Price an HVAC install or service call: equipment with your markup, hours at your rate, added rather than multiplied. Open tool → Roofing Estimate Calculator Turn a footprint and a pitch into roofing squares, then price material, labor, tear-off by the layer, overhead and profit. Open tool → Billable Hours to Invoice Calculator Turn hours worked and your hourly rate into itemized invoice line items you can copy. Open tool → Mileage Deduction Calculator Enter your business miles and the IRS standard mileage rate to see your mileage tax deduction or reimbursement. Open tool → Mileage Reimbursement Calculator Add up trips and round trips at the IRS rate or your own, and copy a claim summary for an expense report. Open tool → Mileage Log Template Log each business trip online with date, destination, purpose and miles, then download a CSV or print a blank log. Open tool → Home Office Deduction Calculator Compare the IRS simplified and regular home office methods on your own square footage and home costs. Open tool →
Guides & quizzes
Registered Agent vs Virtual Address A 3-question quiz to see whether your LLC needs a registered agent, a virtual address, or both. Open tool →

Free tools built for the way you work

Running a small business or freelancing on your own means wearing a lot of hats. These free tools take care of the small, repetitive jobs so you can spend more time on the work that pays. There is nothing to install and nothing to buy. Open a tool, fill in your details, and you are done.

What you can do here

Why they are free

Billbooks is invoicing and expense software for small businesses. We build these tools because the same problems come up for everyone starting out, and a simple, free answer helps. If you outgrow a one-off tool and want to send invoices, track expenses, and get paid in one place, you can move up to a free Billbooks account whenever you are ready.

Built for every trade

Every trade bills differently. See how Billbooks fits yours:

Handyman

Several small jobs a day, labor and materials on one invoice.

Electrician

Deposits, materials markup, and job line items, handled right.

HVAC

Keep the diagnostic fee separate from the repair cost.

Construction

Progress billing, retainage, and change orders.

Auto Repair

Approve the extra work in writing, get paid at the counter.

Every Profession

See how Billbooks fits your specific trade or business.

Do it all in one place with Billbooks

Invoices, quotes, expenses, and payments, together. Free to start.

Try Billbooks Free