Quote the job, take a deposit, and send the final invoice from the site or the truck. Materials and labour, itemized and branded, so you get paid on completion without the paperwork piling up.
Quotes scribbled on a pad, invoices written up at night, deposits you meant to ask for. Billbooks lets you quote on the spot, take a deposit up front, and send a clean itemized invoice the moment the work is finished, from your phone.
Quote on the spot
Send a clear, branded estimate for labour and materials before the job starts.
Take a deposit
Raise a proforma invoice so the client can pay a deposit up front, before you buy materials.
Invoice on completion
Turn the approved quote into the final invoice, materials and labour itemized, in a click.
Reminders do the chasing
Automatic follow-ups go out on the due date, so you are not calling to ask about payment.
Your logo, licence details, itemized labour and materials, taxes, and terms, on every quote and invoice. Clients see a professional outfit, which makes it easier to charge what the work is worth.
Quote, then invoice
Send an estimate for the job, then convert the approved quote to an invoice without rewriting it.
Deposits up front
Proforma invoices let clients pay a deposit before you order materials or start work.
Service contracts
Put maintenance and service clients on a recurring schedule so their invoices send on their own.
Materials and receipts
Log material costs, attach the receipt, and add them straight onto the job invoice.
See what is unpaid
Every outstanding job and overdue client on one screen, so no invoice is forgotten.
Invoice from anywhere
Send quotes and invoices from your phone on site, no need to get back to a desk.
Whatever the job, Billbooks fits how you quote and bill.
Trades people who quote and bill on the job
★★★★★
“I used to hate sending invoices and payment reminders. I never imagined a boring, cumbersome task could be this intuitive and fun.”
★★★★★
“I used to waste hours on invoicing. With Billbooks it is all done before my coffee gets cold, so I focus on growing my store.”
★★★★★
“We are always on the move, and Billbooks keeps our billing just as fast and reliable. No training needed, just invoices out and money in.”
An app so good you will want to get tasks done instead of putting them off. Stay on track and keep your cashflow going.
Contractors need to quote a job, take a deposit and invoice on completion, often from the site. Billbooks does that from the iOS and Android apps for $7.95 a month, with itemised materials and labour, deposits and progress billing included.
Yes. Billbooks lets you invoice a deposit against a quote before work begins, then bill the balance on completion, with both showing against the same job so the customer can see how the total was reached.
Yes. Billbooks has iOS and Android apps, so a contractor can send the invoice from the site or the van as soon as the work is finished, rather than letting it wait until the paperwork gets done at the end of the week.
No. Billbooks covers quotes, deposits, invoices and payments, and tracks expenses against projects. It does not do job costing, crew scheduling or dispatch. Contractors needing field service management should pair Billbooks with a dedicated tool.
Issue a revised quote or add the variation as new lines on the invoice, so the customer sees the original scope and the change separately. Keeping them distinct is what stops a variation turning into a dispute at payment time.
Yes. Billbooks itemises each line, so materials and labour appear as separate entries with their own quantities and rates. Customers query a single lump sum far more often than they query an itemised one.
Yes. Billbooks records partial payments against the original invoice and keeps the balance open, which suits staged jobs where a deposit is followed by progress payments and a final balance.
Yes. Send a branded estimate for the job, and once it is approved, turn it into the final invoice in one click.
Yes. List labour, materials, and any other costs as separate line items, with taxes applied as needed.
Yes. Billbooks works from your phone, so you can send a quote or invoice on site instead of waiting until you are back at a desk.
One flat price with unlimited quotes, invoices, and clients, plus a 30-day free trial with no credit card required.
A little kit of calculators and generators, on the house.
Contractors usually pair this with Quotes and Estimates for the job quote, Proforma Invoices for deposits, and Expenses and Items for materials. Try the free invoice generator first if you like.
On site, a message reaches the customer before an email does. Send an invoice, quote or proforma straight from Billbooks in one tap. It shares the same secure link the client would get by email, so they can view it and pay from the message, and you still see when it was opened.
See how Billbooks compares