Bonsai is an all-in-one freelancer suite priced per seat. Its usable invoicing tier is $25 per user a month, and every teammate is another full seat. If you mainly need to invoice, Billbooks does that at a flat $7.95.
Bonsai is an all-in-one freelancer suite, proposals, contracts, CRM, scheduling, and invoicing, priced per seat. Its usable invoicing tier is Essentials at $25 per user a month, and every teammate is another full seat. If you mainly need to invoice, Billbooks does that at a flat $7.95 without the per-head cost.
| Billbooks | Bonsai | |
|---|---|---|
| Entry price for invoicingBillbooks Basic vs Bonsai Essentials | $7.95/mo flat | $25/user/mo (Essentials) |
| Cost to add a user | Included up to plan limit | Another full seat |
| Bank reconciliation | Included on Basic | Not offered |
| QR code to pay | Not offered | |
| Appointment scheduler | ||
| Digital signatures | ||
| Automatic payment reminders | ||
| Multi-currency invoicing | Essentials and up |
Bonsai pricing as of August 2026 is per user: Basic $15, Essentials $25, Premium $39, Elite $59 per user per month, with annual billing lower. Clients are unlimited on all plans. Per Bonsai documentation, unlimited invoices, online payments, and multi-currency begin at the Essentials tier, so the realistic invoicing entry is $25 per user per month. Bonsai does include a native scheduler and legally-binding e-signatures on contracts and proposals; it does not offer bank reconciliation (it auto-categorizes expenses and syncs to QuickBooks or Xero) or an on-invoice payment QR code. Sources: hellobonsai.com/pricing, billbooks.com/pricing.
No per-seat tax
Billbooks includes team access on your plan. Bonsai charges a full seat for every teammate, so a three-person team on its invoicing tier is around $75 a month.
A fraction of the price for billing
If you just need to invoice, $7.95 flat beats paying $25 per user for a suite of proposals, CRM, and contracts you may not use.
Payment QR and reconciliation included
Scan-to-pay on the invoice and bank reconciliation come built in, both of which Bonsai does not offer.
To be straight with you: Bonsai is a genuinely strong all-in-one for freelancers, proposals to e-signed contracts to projects to invoices in one flow, plus a CRM and a native booking scheduler. Its legally-binding contract e-signatures are a real strength. Billbooks is for people who mainly want focused, unlimited invoicing at a flat price, without paying per seat for the wider suite.
A flat price with team access, not a charge per seat.
A plan built for high-volume transactions or business models that do not fit the mold.
Contact SalesReal reviews from people who send their own invoices
★★★★★
“I used to hate sending invoices and payment reminders. I never imagined a boring, cumbersome task could be this intuitive and fun.”
★★★★★
“I used to waste hours on invoicing. With Billbooks it is all done before my coffee gets cold, so I focus on growing my store.”
★★★★★
“We are always on the move, and Billbooks keeps our billing just as fast and reliable. No training needed, just invoices out and money in.”
An app so good you will want to get tasks done instead of putting them off. Stay on track and keep your cashflow going.
Yes, and the gap widens with team size. Billbooks Basic is $7.95 a month flat, while Bonsai usable invoicing tier is Essentials at $25 per user a month. Every Bonsai teammate is another full seat, so three people cost about $75 a month.
Bonsai is an all-in-one freelancer suite. It includes proposals, contracts with legally binding e-signatures, a CRM and client management that Billbooks does not offer. If you want contracts and proposals in the same tool as invoices, Bonsai does more than Billbooks.
Switch to Billbooks if invoicing is the part of Bonsai you actually use, especially with a team, since Billbooks includes users rather than charging per seat. Stay with Bonsai if its contracts, proposals and CRM are doing real work for you.
Billbooks suits freelancers who want billing without the suite. It costs $7.95 flat against Bonsai $25 per user, and adds bank reconciliation and a payment QR code that Bonsai does not offer. It does not replace Bonsai contracts or CRM.
Another full seat. Bonsai prices per user, so a second person on the Essentials invoicing tier is another $25 a month. Billbooks includes 2 users on Basic and up to 5 on higher plans, so adding a colleague does not change the bill until you pass the plan limit.
Only from the Essentials tier at $25 per user a month. Billbooks includes multi-currency invoicing on the $7.95 Basic plan, which matters if you bill clients abroad and do not need the rest of the Bonsai suite.
No. Bonsai does not offer a scan-to-pay QR code on the invoice. Billbooks puts one on the invoice itself, which shortens the gap between a client reading the invoice and paying it, particularly on mobile.
If you want proposals, contracts, and a CRM in one tool, Bonsai is strong. If you mainly need to invoice and get paid, Billbooks does that at a flat $7.95, where the usable Bonsai invoicing tier is $25 per user a month and every teammate is another full seat.
Billbooks Basic is $7.95 a month with team access included. Bonsai is per seat: its Essentials invoicing tier is $25 per user monthly, so a small team adds up quickly.
Billbooks includes digital signatures on documents, but the Bonsai legally-binding contract and proposal e-signing is more specialized. If contracts are central to your work, that is a genuine Bonsai strength. For invoicing, Billbooks adds reconciliation and a payment QR code Bonsai lacks.
Yes, a scheduler is included. Bonsai also has one; the difference is mainly price and focus.
Yes. Set up clients and start invoicing in minutes, with a 30-day free trial and no credit card required.
A little kit of calculators and generators, on the house.
Comparing your options? Billbooks keeps pricing flat and transparent. Popular with freelancers and small businesses. New to it? Try the free invoice generator first.
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