QuickBooks Online is a full accounting platform, and a powerful one. But if what you mainly need is to send invoices and get paid, it is a lot of software and a lot of cost. Billbooks does the invoicing part for a flat price.
QuickBooks runs your entire books: double-entry accounting, reconciliation, inventory, payroll add-ons. That depth is real, and it comes with a price that starts at $38 a month and a learning curve to match. If you mainly invoice clients and want to keep it simple, Billbooks covers that for a flat $7.95 a month.
| Billbooks | QuickBooks Online | |
|---|---|---|
| Starting price (monthly)Billbooks Basic vs QuickBooks Simple Start | $7.95/mo | $38/mo |
| Price after any intro offer | Same flat price | Reverts to $38 to $340/mo |
| Free plan | 30-day trial | 2 invoices per month |
| Unlimited invoices | From $38/mo | |
| Users included | 2 to 5 by plan | 1 on Simple Start |
| Adding usersA 4th user means Essentials at $85/mo | Included up to plan limit | Upgrade the whole tier |
| Automatic follow-ups on quotes | Invoices only | |
| Digital signatures | Mobile app, or Advanced tier | |
| Built to use without accounting know-how | Full ledger to maintain | |
| Full double-entry accounting | Invoicing focus |
QuickBooks Online list prices as of August 2026: Simple Start $38, Essentials $85, Plus $140, Advanced $340 per month; the free plan allows 2 invoices per month. Prices can change and typically follow an introductory discount that reverts to list price. To be fair to QuickBooks: it does include bank reconciliation, a native appointment scheduler, and invoice payment QR codes. Per Intuit support docs, it automates reminders on invoices but not estimates, and native e-signature is limited to its mobile app or the DocuSign integration on the Advanced plan. QuickBooks is a full accounting platform; Billbooks compares on invoicing. Sources: quickbooks.intuit.com/pricing, QuickBooks support docs, billbooks.com/pricing.
A fraction of the ongoing cost
Billbooks Basic is $7.95 a month and stays there. QuickBooks starts at $38 a month once any introductory discount ends, and climbs from there.
Simple enough to start today
No chart of accounts, no reconciliation to keep up. Pick a client, add line items, send. It is built for people who invoice, not for accountants.
No tier jump to add a person
Extra users are included up to your plan limit. On QuickBooks a fourth user means moving from the $38 plan to the $85 one.
To be straight with you: QuickBooks Online is a complete accounting system, with double-entry books, bank reconciliation, inventory, sales tax, and payroll add-ons. If you need to run your full accounting, or your accountant asks for it specifically, that depth is worth paying for. Billbooks is for people who mainly need to invoice and get paid, and would rather skip the ledger and the learning curve.
No intro rate that resets later. This is the price you keep.
A plan built for high-volume transactions or business models that do not fit the mold.
Contact SalesReal reviews from people who send their own invoices
★★★★★
“I used to hate sending invoices and payment reminders. I never imagined a boring, cumbersome task could be this intuitive and fun.”
★★★★★
“I used to waste hours on invoicing. With Billbooks it is all done before my coffee gets cold, so I focus on growing my store.”
★★★★★
“We are always on the move, and Billbooks keeps our billing just as fast and reliable. No training needed, just invoices out and money in.”
An app so good you will want to get tasks done instead of putting them off. Stay on track and keep your cashflow going.
Yes, substantially. Billbooks Basic costs $7.95 a month against QuickBooks Online Simple Start at $38, and QuickBooks plans run to $340 on Advanced. The QuickBooks free plan allows only 2 invoices a month.
QuickBooks Online is full accounting software and Billbooks is not. It handles double-entry bookkeeping, bank feeds, bills, payroll and the reports an accountant expects, and most US accountants already work in it. If you need books kept, QuickBooks does far more.
Switch to Billbooks if you pay for QuickBooks mainly to send invoices and your bookkeeping happens elsewhere. Stay with QuickBooks if your accountant works in it, or if you rely on its payroll, bank feeds or tax reporting.
Billbooks replaces the invoicing side of QuickBooks at $7.95 against $38, with unlimited invoices, quotes, reminders and multi-currency included. It is not an accounting package and does not attempt to replace QuickBooks bookkeeping.
Two a month. Unlimited invoicing starts at Simple Start, $38 a month. Billbooks Basic is $7.95 a month with unlimited invoices, so for invoicing alone the gap is roughly five times the price.
Not usually. QuickBooks typically runs an introductory discount that reverts to list price, and list prices run from $38 on Simple Start to $340 on Advanced. Billbooks charges the same amount in month one and month thirty.
Simple Start includes one user, and adding more means moving up a tier rather than paying per seat. Billbooks includes 2 users on Basic and up to 5 on higher plans, with the higher plans raising limits rather than unlocking features.
For full accounting, yes, that is what QuickBooks is built for. For invoicing specifically, Billbooks is simpler and far cheaper. The right answer depends on whether you need to run complete books or mainly need to send invoices and get paid.
Billbooks Basic is $7.95 a month and stays there. QuickBooks Online starts at $38 a month for Simple Start after any introductory discount, and rises to $85, $140, and $340 for higher tiers.
Yes. Billbooks covers quotes and estimates, recurring invoices, expenses, and reports for tax time. It focuses on the money-in side rather than maintaining a full accounting ledger.
Yes. You can set up clients and start invoicing in minutes, and our team can help import your client list. A 30-day free trial with no credit card lets you try before you switch.
No. Connect a supported payment gateway so clients pay from the invoice, and automatic reminders chase due and overdue invoices, the same core workflow you rely on today.
A little kit of calculators and generators, on the house.
Comparing options? Billbooks keeps pricing flat and transparent. Popular with freelancers and small businesses. New to it? Try the free invoice generator first.
Compare Billbooks with others