Billbooks vs FreshBooks

FreshBooks Alternative: Billbooks vs FreshBooks

Where FreshBooks Pricing Adds Up

FreshBooks starts cheap during its 3-month promo, then settles at $23 to $70 a month depending on how many clients you bill, and every extra team member costs another $11 a month on top of that. Billbooks starts at $7.95/month, with 100 clients and 2 users already included, no extra per-seat charge.

FreshBooks Pricing, Plan by Plan

Lite plan ($23/month): only 5 clients included

Plus plan ($43/month): capped at 50 clients

Premium plan ($70/month): unlimited clients, 3x the entry price

+$11/month for every extra team member, on every tier

Unlimited Core Features

Create and send invoices in seconds

Lower Starting Price

Reminders, recurring billing, and more

No Per-Seat Fees

with cloud invoicing, we take care of everything

More Clients Included

Every invoice lands straight in your client's inbox, tracked and logged

Switching from FreshBooks Is Simple

Billbooks vs FreshBooks: Feature by Feature

	Billbooks	FreshBooks
Starting price	$7.95/month	$23/month (after promo)
Clients included at entry tier	100	5
Users included at entry tier	2	1
Unlimited invoices & estimates	Yes	Yes
Extra fee per team member	None, upgrade tier for more users	$11/month each
Free trial	30 days	30 days
Payment details required for trial	No	Yes

FreshBooks pricing shown is the regular monthly rate; FreshBooks periodically runs promotional first-months discounts. Sourced from freshbooks.com/pricing and billbooks.com/pricing, checked 6 Aug 2026.

Moving From FreshBooks to Billbooks

There’s no automatic import between the two. Export your client list and past invoices from FreshBooks (it supports CSV and PDF export), then add your clients into Billbooks, a one-time manual step, before your first Billbooks invoice.

From there, everything runs the same way it does today: invoices still go out as normal PDFs, clients still get the same kind of document they’re used to. What changes is what’s underneath, unlimited invoices and estimates included on every Billbooks tier, and no $11/month surcharge every time you add a team member.

Billbooks Fits However You Bill Clients

Simple, Honest Pricing

Plans start at $7.95/month, with unlimited invoicing, estimates, and multi-org support included at every tier. No feature paywalls, no surprises.

Built for Every Industry

From contractors to consultants, Billbooks adapts to how your business actually invoices.

Fast and Effortless

Auto-save and a clean dashboard mean less time on admin, more time on the work that pays.

Testimonials

real experiences from people just like you

“I used to hate sending invoices and payment reminders”

I never imagined a boring and cumbersome task like sending estimates and invoices could be this intuitive and fun.

Zhang Wei
Entrepreneur

“I used to waste hours on invoicing. With Billbooks, it’s all done before my coffee gets cold.”

Now I can send clean, branded invoices in minutes, and actually focus on growing my store instead of chasing payments.

Jenna Carter
Boutique owner

“We’re always on the move Billbooks keeps our billing just as fast and reliable.”

It’s simple, quick, and fits right into our workflow. No training needed, no delays, just invoices out and money in.

Derrick Simmons
Logistics Manager

See Everything Included at Every Tier

No feature paywalls, ever.

Custom Columns

Auto reminders

Credit notes for invoices

Client statements

Single sign on for Orgs

Beautiful templates

Recurring billing

FAQs

Is Billbooks cheaper than FreshBooks?

Billbooks starts at $7.95/month for 100 clients and 2 users. FreshBooks’ cheapest plan is $23/month (after its 3-month promo ends) and includes only 5 clients, so you’d need FreshBooks Plus ($43/month) or higher to match Billbooks’ entry-level client capacity.

Does Billbooks charge extra for team members?

No. Billbooks’ Basic and Standard plans include a set number of users (2 and 5) in the base price. FreshBooks charges an additional $11/month for every team member beyond what your plan includes.

Can I switch from FreshBooks to Billbooks?

Yes. Export your client list and past invoices from FreshBooks using its CSV and PDF export options, then add your clients into Billbooks and start invoicing from there. There’s no automatic one-click import between the two.

Does Billbooks have a free trial like FreshBooks?

Yes, both offer a 30-day free trial. Billbooks’ trial does not require payment details up front; FreshBooks’ does.

What does Billbooks include that FreshBooks doesn't?

Every Billbooks plan includes unlimited invoices, estimates, and expenses, multiple organizations, and proforma invoices, without needing to move to a higher tier. FreshBooks reserves some features, like Advanced Payments and dedicated phone support, for its highest-priced Select tier.

Is Billbooks good for freelancers who outgrow FreshBooks' client limits?

Yes. FreshBooks’ Lite plan caps out at 5 clients before forcing an upgrade. Billbooks’ entry-level Basic plan includes 100 clients, giving freelancers and small teams much more room to grow before needing a higher tier.

Get Started in 30 seconds