Retainers, projects, and a full client roster, billed from one place. Set the recurring invoices once, keep every client's balance in view, and let the team send without stepping on each other.
Start FREE TrialA dozen retainers, a handful of one-off projects, and invoices going out on different days from different people. Billbooks keeps the whole roster on one screen, raises the recurring invoices on schedule, and shows exactly who has paid, so nothing is billed late or billed twice.
Set retainers once
Put each retainer client on a monthly schedule and Billbooks raises and sends the invoice on its own, every cycle.
Bill projects alongside
Turn an approved estimate into a project invoice in a click, without retyping scope or line items.
Keep the team in sync
Everyone works from the same client list and invoice history, so no two people bill the same job.
See the whole roster
One dashboard shows every client balance and every overdue invoice across the agency.
Your logo, your colours, itemized scope, taxes, and terms, consistent on every retainer and project invoice. Clients get a document that matches the work you deliver, not a spreadsheet export.
Retainers on schedule
Recurring invoices for every retainer client, raised and sent automatically each month.
Bill clients in any market
Invoice international clients in their own currency and language, no separate tool.
Pass through costs
Log ad spend, stock, and subcontractor costs, attach the receipt, and add them to the client's invoice.
Who owes what, at a glance
Every outstanding invoice and overdue client on one screen, across the whole roster.
Reminders that chase for you
Automatic nudges go out as due dates pass, so the team is not writing follow-up emails.
Reports for the numbers meeting
Pull income, outstanding, and expenses whenever you need the real picture of the month.
However your agency bills, Billbooks fits the workflow.
Design Agency
For studios billing projects and retainers.
Marketing Agency
For teams billing ad spend and monthly fees.
Web Development
For dev shops billing builds and support.
PR Agency
For firms billing coverage and campaigns.
Branding Studio
For studios billing identity work.
Video Production
For teams billing shoots and edits.
SEO Agency
For agencies billing ongoing retainers.
Social Media Agency
For teams billing content and management.
Content Agency
For studios billing articles and assets.
Advertising Agency
For agencies billing creative and media.
Events Agency
For teams billing planning and delivery.
Consulting Firm
For firms billing engagements and advice.
Teams that bill a full roster of clients
★★★★★
“I used to hate sending invoices and payment reminders. I never imagined a boring, cumbersome task could be this intuitive and fun.”
★★★★★
“I used to waste hours on invoicing. With Billbooks it is all done before my coffee gets cold, so I focus on growing my store.”
★★★★★
“We are always on the move, and Billbooks keeps our billing just as fast and reliable. No training needed, just invoices out and money in.”
An app so good you will want to get tasks done instead of putting them off. Stay on track and keep your cashflow going.
Can Billbooks handle recurring retainers?
Yes. Put each retainer client on a monthly, weekly, or yearly schedule and Billbooks raises and sends the invoice automatically, with no follow-up needed.
Can more than one person send invoices?
Yes. The team works from the same client list and invoice history, so billing stays consistent and nobody double-bills a job.
Can we bill international clients?
Yes. Billbooks supports multiple currencies and languages, so overseas clients can be invoiced in their own currency.
Can we add ad spend and other pass-through costs to an invoice?
Yes. Log the cost, attach the receipt, and add it straight onto the client's invoice as a billable item.
What does it cost for an agency?
One flat price with unlimited invoices, clients, and team members, plus a 30-day free trial with no credit card required.
A little kit of calculators and generators, on the house.
Agencies usually pair this with Recurring Invoices for retainers, Quotes and Estimates for project work, and Multi-Currency Invoicing for overseas clients. Managing the roster starts with Clients.