Start a timer against a client, a project and the task you are on. Billbooks applies your hourly rate as it runs, rounds the total to the billing interval you use, and turns the entries into a new invoice or adds them to a draft you already have open.
Your invoices, estimates and clients are served from the network location closest to you, not from one machine on the other side of the world. Moving between a list, a new invoice and a sent document happens in the time it takes to look at it.
Invoices
New invoice
Invoice #1042
Awaiting paymentSent to the client
DeliveredEstimates
If you bill by the hour or on time and materials, the invoice is only as good as your memory of the week. A note on a phone, a line in a notebook, a guess on Friday afternoon. The guess is almost never in your favour, because the small jobs are the ones that fall out of it: the twenty minutes on the phone, the second trip for a part, the revision that was going to be quick.
Nothing to reconcile afterwards, because the rate and the client are on the entry from the start.
Pick the client and project, type what you are working on, and start. The timer keeps running on the server, so closing the tab does not lose it.
Set a rounding interval and Billbooks applies it. At 30 minutes, 23 minutes of work bills as 30. Leave it off and it bills to the minute.
Turn the entries into a new invoice, or add them to an invoice already sitting in your drafts. The hours arrive as line items with the rate applied.
Plenty of work is billed in blocks rather than to the exact minute: a quarter of an hour, a half hour, a full hour minimum. Doing that in your head at the end of the week is where the money quietly goes missing.
Set the interval once and every entry follows it. Set it to zero and nothing is rounded at all, which is what you want if you bill to the minute or you are tracking time for your own records rather than for a client.
The same convention every time, applied by the software rather than remembered on a Friday.
If your invoice is hours multiplied by a rate, plus whatever you fitted, this is for you.
Time and materials is the default here: hours on site plus the parts you fitted.
Billed in hours against a matter, an engagement or a retainer.
Hourly for the open-ended parts, and revisions that are never quite quick.
Sessions and visits, priced by the hour and repeated weekly.
Crew hours on a property, sometimes with a minimum call-out.
Yours not listed? The invoice, quote, receipt and estimate templates cover more than 100 trades and professions. Browse them all.
Yes. Billbooks has a built-in timer you start against a client, a project and a task. It applies your hourly rate while it runs, rounds the total to the billing interval you choose, and turns the entries into a new invoice or adds them to an existing draft.
From Time Tracking, choose the entries you want to bill and either create a new invoice or add them to an invoice already in your drafts. The hours arrive as line items with the rate already applied, so there is nothing to retype.
Yes. The running timer is stored against your account rather than in the browser, so closing the tab or moving to another device does not lose the time you are part way through.
Yes. You can enter time manually against the same client, project and task, so a job you finished before you started the timer still gets billed.
It rounds each entry up to the interval you choose. At 30 minutes, 23 minutes of work bills as 30. Set it to zero and nothing is rounded, which suits anyone billing to the minute.
Yes. Each entry carries a client and a project, so the same client can have several projects running and each is billed on its own line.
Yes. It is part of Billbooks at the one flat price. There is no separate time tracking tier and no per-seat charge for it.
Yes. The hours arrive as line items on a normal Billbooks invoice, so you add parts, materials or a call-out fee to the same invoice as ordinary lines.
An app so good you will want to get tasks done instead of putting them off. Stay on track and keep your cashflow going.
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